Job Opening
POSITION DESCRIPTION Position Title: Administrative Assistant
Location: Enid, Oklahoma
Reports To: Sr. Project Manager, Enid Public Schools Program
FLSA Type: Non-exempt
Position Summary
Responsible for administrative support for the Sr. Project Manager and the Enid Public Schools Building Program project as a whole. Maintain detailed files related to the project, prepare correspondence, organize schedule and travel arrangements, and prepare expense reports. Assist with client communications and project updates as needed.
Primary Functions
1. Maintain construction standards documentation, vendor database(s), requests for information (RFI) logs, construction change order logs and record/maintain meeting minutes.
2. Maintain detailed paper and electronic files of various types related to the project.
3. Coordinate schedules and maintain calendars.
4. Prepare various types of correspondence.
5. Prepare and process expense reports.
6. Complete necessary Excel spreadsheets, print/organize financial reporting, and code invoices for payment.
7. Coordinate business travel arrangements as well as meeting logistics.
8. Communicate and follow up with internal and external clients as necessary.
9. Perform other duties as assigned.
Requirements (Competencies, Experience, Education)
Experience
Minimum of 5 years administrative experience is required. Previous design and / or construction experience is preferred.
Education & Training
High school diploma is required. Associates or Bachelors degree is a plus.
Competencies
1. Excellent organizational skills with a proven ability to handle multiple priorities.
2. Very strong knowledge of Word, Excel and Outlook.
3. Familiarity with PowerPoint and Project .
4. Excellent interpersonal, written and communication skills.
5. Must be flexible, able to work well under pressure and possess a sense of urgency.
6. Ability to work as an integral part of a team as well as independently with minimal supervision.
Apply online at our website, www.carterusa.com. Job requisition # 34006
Carter is a Drug Free Workplace, Equal Opportunity Employer
posted by Shaggy D at 5:30 PM
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